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Awards Administrator

Employer Children's Books Ireland
Job Type Publishing & Editing
Location Dublin and the East
Salary €1500/month
Closing Date 17/01/2020

Description

Children’s Books Ireland is seeking a highly organised administrator to join our team on a fixed-term basis to oversee the growth of our youth engagement programme in relation to the Children’s Books Ireland Book of the Year Awards.

ABOUT CHILDREN’S BOOKS IRELAND:

Children’s Books Ireland’s vision is an Ireland in which books are central to every child’s life and where meaningful engagement with books is supported by passionate and informed adults in families, schools, libraries and communities across Ireland. Children’s Books Ireland is a registered charity.

Children’s Books Ireland delivers numerous projects that bring the joy of reading to children all over the island of Ireland including Laureate na nÓg (the children’s literature laureate), the Children’s Books Ireland Book of the Year Awards, Children’s Books Ireland Book Clinics, a magazine and annual reading guide, an annual conference and various book-gifting schemes which ensure that children and young people in areas of need have access to books. We work with a number of corporate partners, and have ongoing strategic partnerships with RTÉjr and WH Smith. Children’s Books Ireland is the go-to organisation for children’s book coverage across various media. For more information, see www.childrensbooksireland.ie

ABOUT THE ROLE

The Children’s Books Ireland Book of the Year Awards will celebrate their 30th year in 2020. The awards identify, honour and promote excellence in books for young people by Irish authors and illustrators. Each year, young readers from around the island of Ireland take part in the awards by reading shortlisted books and scoring them in the same way as Children’s Books Ireland’s overall judging panel. Their scores are collated to decide the result of the Junior Juries Award which is presented at the awards ceremony at the International Literature Festival Dublin, alongside the five other awards. Children’s Books Ireland is one of the recipients of Ecclesiastical’s Movement for Good Awards, which represents an investment in increasing participation in the Junior Juries programme and providing books and artist visits to selected schools. Together with continued support and investment from The Arts Council and Arts Council of Northern Ireland, the award will allow us to grow the number of children and young people who can engage with reading in creative ways. For more information about the awards, see https://childrensbooksireland.ie/cbi-book-of-the-year-awards/

The Awards Administrator will manage all aspects of the administration of the Junior Juries programme, from recruiting new groups to sending certificates of completion. This position will involve working closely with colleagues in the areas of communications, media relations and event management.

Reporting to the CEO, the Awards Administrator will:

  • Drive recruitment of Junior Juries in schools, libraries and communities, working with a range of partners
  • Maintain a database of registered groups
  • Manage all communications with Junior Juries including the mailout of resource packs, handling queries, collating scores etc
  • Work with shortlisted artists and Junior Juries to organise artist visits between March and May 2020
  • Work with external suppliers and Junior Juries to place book orders and ensure distribution to a fixed timeline
  • Contribute to the development of materials in relation to the awards, assisting the Deputy CEO
  • Assist in the coordination of Garda vetting where required
  • Oversee the filming of Junior Juries for promotional video to be screened at the awards ceremony and used on social media
  • Attend events where required, including but not limited to the awards ceremony in May 2020
  • Manage budget in relation to Junior Juries and assist in the production of reports for various funders and stakeholders
  • Work closely with the Communications Officer to generate content for various social media platforms
  • Facilitate the evaluation of the Junior Juries programme, working closely with the Research & Evaluation Officer

REQUIREMENTS:

  • Experience in a comparable administrative or project management role
  • Meticulous attention to detail
  • Strong project management, multitasking, and decision-making skills
  • Excellent digital literacy, with a high level of proficiency in MS Word, Excel, Powerpoint, Outlook
  • Ability to manage budgets and produce interim and final reports on spending as well as ensuring that payments are made to artists in a timely fashion
  • Working knowledge of arts in education or experience working with artists or in a school environment highly desirable
  • Ability to be work effectively as part of a small, creative and dynamic team
  • Proficiency in the Irish language is desirable, but not essential
  • An understanding of and experience working in the arts or charity sectors is desirable, but not essential
  • Driving licence desirable; some travel to schools may be required

The ideal candidate will:

  • Be a self-starter with strong organisational skills, with the capacity to prioritise and balance conflicting demands
  • Have strong interpersonal skills and be able to work efficiently with a wide range of partners
  • Exhibit strong collaborative and team-working skills
  • Be digitally literate

Reporting To: CEO

Location: First floor, 17 North Great George’s Street, Dublin 1. Office location may change, but will remain in central Dublin.

Start date: February 2020

Contract duration: Fixed term, starting as soon as possible, ending 31st May 2020. A review will take place at the end of this term and the contract may be renewed for a further two years over the same January to May period in 2021 and 2022.

Hours of work: 25 hours per week, preferably split over 5 days; working hours are flexible.

Remuneration/benefits: €1500/month, payable monthly in arrears on receipt of an invoice

 

Apply

To apply: email cover letter and CV to [email protected], with AWARDS ADMINISTRATOR in the subject line, before 4pm on Friday 17th January 2020. Children’s Books Ireland is an equal opportunities employer. All applicants should note that interviews will be held the week commencing 27th January 2020. Position will be subject to reference checks and Garda vetting.

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